New scholarship process from September

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From September 2023, payment orders by monthly bank transfer are replaced by a single permanent payment order: the recurring payment. This change therefore has repercussions on the processing of scholarships.
What changes for you
No need to send a payment order for each monthly payment: now, a single payment order is sufficient for all monthly payments. You simply have to complete a single request via ServiceNow using the payment order form A, modified accordingly. The new “recurring payments” section at the bottom of the form is to be completed.
Applicable to:
- bachelor's/master's students in the laboratory
- exchange doctoral students
- bachelor/master summer internship students (Summer@epfl, E3 EPFL Excellence in Engineering and SRP – Summer Research Program)
Fellows during their stay are now to be treated according to this procedure. We therefore ask you to fill in the “Recurring payments” section at the bottom of the payment order form A as of the next due date – unless there is only one due date left.
What does not change
Requests for payment by means of a payment order by BPR check (form B) for the entire duration of the stay are not affected by the new procedure.
As a reminder, payment by BPR check is only possible for:
- nationals of countries under sanctions for which bank transfers are not authorized,
- summer internship bachelor/master students (Summer@epfl, E3 EPFL Excellence in Engineering and SRP – Summer Research Program).
Where to find all the details?
In updated knowledge article KB0015182.
Questions?
The Accounting Department team answers all your questions every week during the Accounting Forum, on Mondays and Tuesdays from 3 p.m. to 4 p.m. To participate, connect to Zoom via this link. We look forward to welcoming you!
You can also contact us by e-mail at sf@epfl.ch.